Cost centres are useful measures for allocating spend if your company does a lot of re-billing, but also great for keeping track of in-house spend and preventing trips taken out of your Business Account policy.
If a passenger took a business trip and later wanted to take a personal trip, they would be required to enter a cost centre before proceeding with the booking. Therefore, he/she will be alert about the fact that the payment method must be changed.
All you have to do is click ‘Add Cost Centres’. Cost centres are optional and you can have as many as you want.
Once you click ‘Add’, they’ll appear in the cost centre list and to delete, you tick the box beside the relevant centre and click ‘Delete’.
Cost centres can also be set as mandatory, meaning that employees will be prompted to add one every time they go to book a trip. It’s a reminder to the passenger, which ensures that your reporting will run smoothly, but also handy in case someone accidentally forgot to change the payment method. The reminder will prompt them to switch to a personal card or cash, meaning there’s no awkward explanations needed for an out of hours trip.